Welcome to Product Support , a column devoted to helping you get the most out of the gadgets and software you already use. No need to share via AirDrop or email. The neat thing about the Notes app is that Apple updates and adds new features to it all the time.
It lets you organize folders within folders, too. I know, mind blown. Apple gave the Notes app a new tagging feature with iOS 15 and iPadOS 15 and it's great because it allows you to instantly group like-themed notes together just by adding a common hashtag to each Note. And you add multiple hashtags to each Note so that it gets added to the various groups that it relates to.
To add a tag to a note, all you have to do is type followed by the tag name. Once you write , a dropdown menu of your existing tags come out which you can select from, too. Once you've created one or more tags, you can find them in the Tag browser. You can select one tag or multiple tags at the same time. If you select two tags, all the notes will appear that have that two tags.
After my most recent round of testing, I have landed on what I believe is the best note-taking app for most people, even though it might not be the best note-taking app for you. There might be one special feature you really care about, for example, or you might be willing to spend a little money every month to get a better experience.
There are people who swear by just using Notepad or TextEdit and then manually organizing the text files they save. Instead, what I mean is an app where you can quickly create a note and it will automatically be saved and synced to your other devices. A good note-taking app should be fast. It should sync your notes across multiple devices quickly and accurately.
It should be available no matter what computing platform you use now or might switch to in the future. It should have lightning-fast search across all of your notes. It should protect the security and privacy of your notes. It should also be inexpensive, or even free. Those are my priorities, and I think that they should form the basis for any app that wants to be the universal default note-taking app.
There are surprisingly few apps that meet all these requirements. I have to equivocate. Nothing is perfect. The mix of features, price, and availability OneNote offers is very nearly unique, though there are other apps that come close.
It has very impressive document scanning, allowing you to extract the text from even very long documents. OneNote is also secure — or at least as secure as any data that Microsoft keeps, which is pretty darn secure. You can put it behind a two-factor login and the data is encrypted using the same tools and following the same rules as other Microsoft Azure services.
The extra layers of organization are the most infuriating things about OneNote. If you are too annoyed, you should consider Evernote. It is a very comparable alternative to OneNote, but unfortunately puts a two-device limit on its free plan, which is too restrictive.
If all the phones and computers and tablets you own are iPads, the best note-taking app is the one that Apple has built in: Apple Notes.
Apple Notes is also secure, protected by the same system Apple uses to protect all synced user data. It is not as good as it should be at making your data portable — i. Press and hold a list item and drag the handles to highlight the entire item. Then, tap the checkmark icon to add a circle in front of the selected item. Tap Return on the keyboard to add an additional checklist item.
Tap the checklist icon, if needed, and continue until you've created the full list. As you finish each item on the checklist, tap in the circle in front of it to mark it as done. If you're a visual person, sketch in your notes. In an open note, tap the pen icon in iOS 11 and higher tap the squiggly line in iOS 10 above the keyboard to reveal the drawing options. The available options differ depending on the version of the iOS, but options include:. You can add more than text to a note.
When you want to quickly reference other information, attach a file to a note. Attachments can be any type of file including documents, photos, and videos. Tap the body of the note to display the options above the keyboard. In iOS 10, tap the camera icon. Tap Take Photo or Video to capture a new item. Or, tap Photo Library to select an existing file. If you chose Take Photo or Video , the camera app opens.
Take the photo or video, then tap Use Photo or Use Video. The photo or video is added to the note, where you can view or play it. If you chose Photo Library , browse the Photos app and tap the photo or video you want to attach. Then tap Choose to add it to the Note. In iOS 11 and up, the Notes app includes a feature that scans documents and saves the scanned documents in Notes. This tool is especially good for saving receipts or other documents. Tap Scan Documents.
In the camera view, position the document on-screen so that it's surrounded by a yellow outline. Tap the large circular button to display a cropping grid indicated by a white outline. Adjust the circles at the corners of the grid to position the white line at the edge of the document.
Tap either Keep Scan or Retake. If you select Keep Scan, and it is the only scan you need, tap Save. The scanned document is added to a note.
Photos and videos aren't the only kind of file you can attach to a note. Attach other kinds of files from the apps that create them, not the Notes app itself. For example, to attach a location follow these steps:.
Open the Maps app. Find the location you want to attach. Scroll down on the screen and tap Share. Tap Add to Notes. In the attachment window, tap Add text to your note to add text to the note.
Select Save to save a new note. Select Choose Note to select an existing note before tapping Save. The note opens showing the attachment. Tap the attachment in the note to open the original map in the Maps app. If you have a lot of notes or like to keep your life super organized, create folders in Notes.
In the notes list, tap the arrow in the upper-left corner. In the Folders screen, tap New Folder. Give the folder a name and tap Save to create the folder. Go to the Notes list and tap Edit. Tap the note or notes you want to move to a folder to select them. Tap Move To. Tap the folder you want to move the Notes to or tap New Folder to put the notes in a new folder.
When your notes contain private information such as passwords, account numbers, or plans for a surprise birthday party, password-protect notes. Open the Settings app on the iPhone. Tap Notes. Tap Password. Enter the password you want to use and confirm it.
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